Problem Statement
- Milk production data was recorded manually, leading to inconsistencies and delays
- Expense and income tracking lacked clarity and real time visibility
- Feed usage and inventory consumption were difficult to monitor
- Cow level performance insights were not easily available
- Reports required manual consolidation from multiple sheets
- Decision making depended on incomplete or outdated data
The Challenge
- Existing records were scattered across multiple spreadsheets
- Data entry needed to be simple for non technical staff
- Production data had to be captured across multiple daily sessions
- Expense allocation had to be tracked cow wise and category wise
- Inventory consumption required accurate distribution tracking
- Reports had to provide both operational and financial clarity
Solution Delivered
- Built a detailed dashboard for cow categories, and details for each cow.
- Built a comprehensive milk production module to record per cow and herd level yield
- Implemented expense and revenue tracking integrated with Zoho Books
- Created an inventory management system for feed and supply monitoring
- Developed detailed reports and dashboards for production and profitability
- Enabled structured user access with validation driven data entry workflows
- Completed deployment with training and configuration for smooth adoption
Results
- 60% reduction in manual record keeping time
- 40% improvement in data accuracy across production and expenses
- 100% visibility into daily milk yield per cow and herd
- 35% faster monthly profit and loss tracking
- 50% better control over feed consumption and cost allocation
- Real time dashboards enabled quicker operational decisions
